Montgomery
County Road Runners Club
Minutes of
Board of Directors Meeting
Meeting of
September 6, 2007
Called to order:
7:05 pm
Present: Craig Roodenburg
(President), Cathy Blessing (Vice President), Chris Richey (Treasurer),
Mical Honigfort (Secretary), Jean Arthur (Member at Large), Jim Farkas
(Member at Large), Sethiya Renwick (Member at Large), Gary Resnick
(Member at Large)
Invited guests: Joel
Carrier
Minutes Prepared By:
Mical Honigfort, Secretary
- Review Agenda
- Added invited guest
- Business involving
guests
- Joel Carrier
- Discussed progress
on bid for USATF XC championships (roles and sponsorships)
- Discussed need to
establish course record at October 14, 2007 club XC race
- Review MCRRC
Calendar
- Sunday, September
9, 9 am – Cabin Johns Kids Runs, Potomac
- Sunday, September
16, 7 am – Parks Half Marathon, Bethesda
- Sunday, September
22, 8:30 am – Seneca Creek (formerly Lake Needwood) XC, Gaithersburg
- Minutes of the
Previous Meeting
- Cathy moves to
accept minutes. Jean seconds, passed unanimously.
- Treasurer’s
Report
- The total cash in
MCRRC accounts, as of August 31, 2007 (not including Parks Half Marathon,
Pike’s Peek, and DYR accounts) was the following:
- Checking (9223) $
69,237.41
- Savings (6828) $
10,218.39
- Savings – Clubhouse
(7652) $ 5,860.43
- Smith Barney $ 39,696.77
- Total Bank Accounts $
125.008.00
- Other Assets (CDs) $
25,000.00
- Parks Half Marathon Bank
Accounts (as of June 2007)
- Checking $ 1,205.58
- Savings $ 2,364.32
- Total Bank Accounts
$ 3,569.90
- Pikes Peek
Bank Account (as of June 2007)
- Checking $ 66,977.15
- Total
Bank Accounts
$ 66,977.15
- DYR
Bank Account (as of February 2007)
- Checking $ 9,217.13
-
Total Bank
Accounts
$ 9,217.13
- August Financial
Information
- Significant income
was received from:
- Membership
$
1,030.00
- Race
Management
Services
$ 1,633.00
- Experienced
Marathon Program
$ 9,250.00
- Significant expenses
included:
- July
Rundown Printing
$4,055.48
- Half Marathon Training
Program
$2,048.40
- Motion to accept
Treasurer’s Report: Gary moves, Sethiya seconds, passed unanimously.
- Unfinished Business
(action items from previous meeting)
- Gaithersburg HS
Lights for BFF Program (0708-7c)
- Wanda Walters negotiated
reduced fee of $150 per hour for use of Gaithersburg HS. Lights
will be needed for seven evenings in September and October (total of
$1050).
- MOTION: Jean
moves that we authorize $1050 for the lights and advertise that the
lights will be on for club use. Cathy seconds, unanimous.
- Club Administrator
(0708-7a)
- ACTION ITEM:
Jim will post a note about the open club administrator position, including
the list of duties, on mc-info asking for expressions of interest for
the position.
- Financial (0702-5f):
Chris will close clubhouse account and put money into higher paying
“Clubhouse” CD- in progress
- Gaithersburg HS
track lights (0610-7b): Cathy will try to find someone who would like
to take on the role of Tuesday night track coordinator- in progress
- RRCA Eastern Region
Championships Bid (0612-7b): Jean will talk with Mike Acuna about
bringing the possibility of a bid to Parks Half Marathon- in progress
- Strategic Plan -
Increasing participation and volunteerism (0612-8c): Jim will
talk with Christina Caravoulias about the status of the volunteer task
list- in progress
- Strategic Plan -
Compiling/updating governance policies (0612-8b): Gary will scan
the compilation of old club policies by Don Carter when he was club
Secretary, from 1987 to 1991, received from John Sissala, to a CD-ROM
- in progress
- Strategic Plan -
Club Program Reports (0703-7a): Gary (taking over from Cathy), as training
program coordinator, will put together the requirements for these reports
and will provide this information to the program heads- in progress
- ACTION ITEM: Gary
will contact program heads for reports as well as lists of expenses
and income for their programs.
- Using Yahoo groups
for Board communications (0707-6a)
- ACTION ITEM: Jim
will set up Yahoo group for current board members.
- Discussion of
Rundown and Intervals (0707-6b)- in progress
- Run Aware Policy
(0708-2a)
- The board discussed
draft policy.
- ACTION ITEM:
Gary will incorporate suggestions and circulate.
- New Business
- RMS purchases and
future requirements (0709-7a)- in progress
- MCRRC Bumper Sticker
(0709-7b)
- Cathy got quotes
for stickers and will research cost for vinyl clings; we will discuss
distribution of stickers
- Standing Items
- Strategic Plan –
Clubhouse research/fundraising
- Strategic Plan –
Compiling/updating governance policies
- Strategic Plan –
Increasing participation and volunteerism
- Business Between
Meetings
- The board agreed
to Linda MacDermid’s new fee structure for the MCM Hospitality Suite.
- The board approved
a $350 donation to the Montgomery County Fire and Rescue as a thank
you for their assistance at Riley’s Rumble.
- Announcements
– Craig read a thank you card from Arlene Solbeck.
- Closure
- Motions passed:
- The board approved
paying $1050 for track lights at Gaithersburg HS for the BFF program
in September and October.
- Action items:
- Jim will post a
note about the open club administrator position on mc-info asking for
expressions of interest.
- Gary will contact
program heads for reports as well as lists of expenses and income for
their training programs.
- Jim will set up
Yahoo group for current board members.
- Gary will incorporate
suggestions and circulate the Run Aware policy.
- Review Plans for
Next Meeting
- Next meeting is
October 4, 2007 at 6:30 pm at the Stella Werner Council Office Bldg,
6th Floor Conference Room, 100 Maryland Ave. Cathy offered
to bring food.
Meeting adjourned:
10:10 pm
Respectfully submitted,
Mical Honigfort