Montgomery
County Road Runners Club
Minutes
of Board of Directors Meeting
Meeting
of February 8, 2007
Called to order: 7:05 pm
Present: Craig Roodenburg (President), Sethiya Renwick
(Treasurer), Gary Resnick (Secretary), Jim Farkas (Member at Large), Jean
Arthur (Member at Large), Chris Richey (Member at Large), Cathy Blessing
(Member at Large)
Invited
Guests: Tom Brennan, Marty Horan
Minutes
Prepared By: Gary Resnick
1.
Review Agenda
a)
Nothing added or
changed
2.
Business Involving Invited Guests
a)
Tom Brennan –
Gaithersburg HS track lights (0610-7b)
i.
Tom discussed the
payments for lights at Gaithersburg HS track, we are getting a good rate but
this was more than what was authorized in the Board’s motion in December
ii.
Amended Motion:
The Board amends the December motion to allow for the lights on for two hours,
consistent with County policy of a two-hour minimum, with the same rate of $75
per hour, Cathy moved, Jim seconded, passed unanimously
b)
Marty Horan –
Award proposal
i.
Marty Horan is a
member of the Runner of the Year (ROY) committee and proposes five new annual
awards for the club: a) Most Improved Runner (male and female), Coach of the
Year, Outstanding High School Runner (male and female)
ii.
These awards
recognize runners in the club who have heretofore not been recognized for their
achievements
iii.
Marty Horan is
requesting that the Board allocate $2,250 from next year’s club budget to fund
the 5 new awards (with $1000 going as a scholarship to each male and female
Outstanding High School runner), and that a new committee be developed to
select these awardees
iv.
There was
consensus about the broad concept of having these new awards, but some Board
members were concerned that the amount of the college scholarships may be too
high
v.
The Board asked
Marty Horan to do some research to support the requested amount of the
Outstanding High School Runner scholarships. This issue was tabled until next
meeting, where Marty Horan will report on his investigation of the amount.
3.
Review MCRRC Calendar
a)
Sunday, February
11, 4-9 pm, Rockville Doubletree Hotel, MCRRC's Annual Awards Party
b)
Sunday, February
25, 8am, Columbia, 2007 RRCA 10M Challenge
c)
Saturday March 3,
8am, Damascus, Seneca Creek Greenway Trail Marathon and 50K
4.
Minutes of the Previous Meeting
a)
Minor spelling:
Izzy’s Bagels should be Ize’s Bagels
b)
Jean moved to
accept the amended minutes, Chris seconded. Passed unanimously.
5.
Treasurer’s Report
a) The total cash in MCRRC accounts, as of January 31
(not including Parks Half Marathon, Pike’s Peek, and DYR accounts) was the
following:
i.
Checking (9223)
$65,459.67
ii.
Savings (6828)
$10,162.92
iii.
Savings –
Clubhouse (7652) $ 5,850.24
iv.
Legg Mason
$ 6,735.41
v.
Total Bank
Accounts
$88,208.24
vi.
Other Assets
(CDs)
$56,000.00
b) Parks Half Marathon Bank Accounts (as of December 2006)
i. Checking $5,967.99
ii. Savings $2,354.93
iii.Total Bank Accounts $ 8,322.92
c)
Pikes Peek Bank
Account
i.
Checking
$6,154.95
ii.
Total Bank
Accounts $ 6,154.95
d)
DYR Bank
Account (as of September 2006)
i. Checking $8,389.67
ii. TOTAL Bank Accounts $8,389.67
e)
January Financial
Information
i.
Significant
income was received from:
•
Membership
$4,090.00
•
RMS
$1,505.40
ii.
Significant
expenses included:
•
Postage
$2,305.07
•
Club race program
$1,872.65
•
Rundown
$4,961.87
•
Intervals
$1,278.64
•
Race director
awards
$1,542.09
f)
Action Item: Sethiya
suggested moving $10,000 from checking to the Legg Mason account and to
purchase a CD, additionally she suggested we close the Clubhouse account and
put the money into a higher interest paying “Clubhouse” CD
g)
Motion to Accept
Treasurer’s Report: Jean moved, Cathy seconded, passed unanimously
6.
Unfinished Business (action items from previous meeting)
a)
CPR Class
(0608-9c): Jean announced the class will
take place on Feb. 24, we already have 12 people registered, on the 3rd
floor of the Stella Werner Council Office Building, 100 Maryland Ave. -
completed
b)
Club Clothing
(0609-7d): Jean reported that Kelly
Scherf from R&J will do a new singlet and shorts available in about one
week - completed
c)
Gaithersburg HS
track lights (0610-7b): Cathy will try to find someone who would like to take
on the role of Tuesday night track coordinator after Speed Development is over
for the season and before it begins the following year, that is, for
approximately for 8-9 months of the year since other training programs will be
using the track at this time. Track lights issue was resolved (see Business
Involving Invited Guest)
d)
Equipment and RMS
(0611-7c): Susan will meet with Phil
Quinn to determine a procedure for requesting use of club equipment – in
process.
e)
RRCA Eastern
Region Championships Bid (0612-7b): Jean
will talk with Mike Acuna about bringing the possibility of a bid to Parks Half
Marathon – in process
f)
Strategic Plan –
Increasing participation and volunteerism (0612-8c): Jim sent an email to Christina Caravoulias
about progress on compiling a list of volunteer assignments based on the
volunteer database and will follow-up with a telephone call.
g)
Rundown
publication schedule (0701-7c) Jim will ask Christina Caravoulias what we can
do to help her to with the Rundown – in progress. Jim presented one idea he
will discuss with Christina about recruiting high school students who might
have an interest in journalism to help with the Rundown.
h)
Website volunteer
proposal (0701-7f): Trey Kinkead is our new Web master and the Board is
grateful for his help
i)
Strategic Plan –
Compiling/updating governance policies (0612-8b): Gary was unable to find the box of old
minutes and Anna Hayes does not have it.
Board acknowledges that they will have to compile governance policies
from the minutes currently available. John Sissala emailed Gary indicating that
he has a compilation of old club policies from when Don Carter was Secretary
and wondered if we wanted it. The Board agreed
that this would be a good start.
i.
Action Item: Gary
will contact John Sissala to get this compilation
7.
New Business
a)
DrinkMoreWater
inquiry: Jean received an inquiry about how many club members are customers
i.
Action Item: Jean
will post to MCRUN asking DrinkMore customers to respond directly to the
company
ii.
Action Item: Jim
will ask Christina to put an ad in the Rundown to the same effect, asking club
members who are customers to respond to the company.
b)
Stonyfield Farm
inquiry: Club was asked by Stonyfield Farm if they can setup a booth at one or
more of the club races, that is, to have a presence at a club race
i.
Board felt an
appropriate response was that it was only feasible for the larger races, and
even then there were some logistical issues in how the yogurt is dispensed
ii.
Action Item:
Craig will send an email response to Stonyfield indicating that their offer is
more appropriate for the larger club races, such as Pike’s Peak, and suggesting
that they contact these race directors directly. Craig will copy his email response to these
race directors.
c)
Girls On The Run
inquiry: There was a request from Eve Mills, Executive Director of the
Montgomery County chapter of Girls on the Run, to talk to the Board about
potential partnering opportunities. A letter was sent to the MCBOARD listserv
asking for permission to publicize GOTR on the club listserv and in the Rundown
to recruit club coaches, and to provide volunteers to the club for road races
and to have help from the club for an end-of-season 5K race.
i.
The Board agreed
to invite Eve to the next Board meeting to hear her proposal
ii.
Action Item:
Craig will invite Eve to the next Board meeting.
8.
Standing Items
a)
Strategic Plan –
Clubhouse research/fundraising.
b)
Strategic Plan –
Compiling/updating governance policies – tabled
c)
Strategic Plan –
Increasing participation and volunteerism – tabled
9.
Business Between Meetings - None
10. Announcements
a)
Pikes Peak will
be the RRCA Eastern Region 10K Championship race
b)
Next year’s Board
slate was presented by Craig:
i.
President: Craig
(no change)
ii.
Vice-President:
Cathy Blessing
iii.
Treasurer: Chris
Richey
iv.
Secretary: Mical
Honigfort
v.
Members-at-Large:
Gary Resnick, Sethiya Renwick, Jim Farkas, Jean Arthur, Christina Kichula
c)
Craig announced
that the Rockville 10K will be the Montgomery County race in the RRCA
Championship Series, replacing the Twilighter
d)
Gary announced
there is a new coach starting at the Stride Clinic, an experienced personal
trainer, Daniel Brafman.
e)
Craig received a
thank you letter from Anna Berdahl for the bouquet of flowers sent on behalf of
the club
11. Closure
a)
Action Items
i.
Financial:
Sethiya will move $10,000 from checking to the Legg Mason account and to
purchase a CD, additionally she will close the Clubhouse account and put the
money into a higher interest paying “Clubhouse” CD
ii.
Gaithersburg HS
track lights (0610-7b): Cathy will try to find someone who would like to take
on the role of Tuesday night track coordinator after Speed Development is over
for the season and before it begins the following year, that is, for
approximately for 8-9 months of the year since other training programs will be using
the track at this time.
iii.
Equipment and RMS
(0611-7c): Susan will meet with Phil
Quinn to determine a procedure for requesting use of club equipment
iv.
RRCA Eastern
Region Championships Bid (0612-7b) Jean
will talk with Mike Acuna about bringing the possibility of a bid to Parks Half
Marathon
v.
Strategic Plan –
Increasing participation and volunteerism (0612-8c): Jim will talk with Christina Caravoulias
about the status of the volunteer task list.
vi.
Rundown
publication schedule (0701-7c) Jim will ask Christina Caravoulias what we can
do to help her to with the Rundown.
vii.
Strategic Plan -
Compiling/updating governance policies (0612-8b): Gary will contact John Sissala to obtain the
compilation of club policies.
viii.
DrinkMoreWater
inquiry (0702-7a): Jean will post to MCRUN asking DrinkMore customers to
respond directly to the company, and Jim will ask Christina to put an ad in the
Rundown to the same effect, asking club members who are customers to respond to
the company.
ix.
Stonyfield Farm
inquiry (0702-7b): Craig will send an email response to Stonyfield indicating
that their offer is more appropriate for the larger club races, such as Pike’s
Peak, and suggesting that they contact these race directors directly. Craig will copy his email response to these
race directors.
x.
Girls On The Run
inquiry (0702-7c): Craig will invite Eve to the next Board meeting
b)
Motions Passed:
i.
Gaithersburg
Track Lights (0610-7b): The Board amends the Dec. motion to allow for the
lights on for two hours, consistent with County policy of a two-hour minimum,
with the same rate of $75 per hour.
c)
Review Plans for
Next Meeting
i.
Next meeting is
March 1, 2007 at 6:30 pm at the Stella Werner Council Office Bldg, 5th
Floor Conference Room, 100 Maryland Ave.
Chris offered to bring food.
Meeting adjourned: 9:05 pm
Respectfully submitted,
Gary Resnick